MICROSOFT WINWORD

Microsoft Word

Sometimes called Winword, MS Word, or Word, Microsoft Word is a word processor published by Microsoft. It is one of the office productivity applications included in Microsoft Office. Originally developed by Charles Simonyi and Richard Brodie, it was first released in 1983.

Microsoft Word is available for the Microsoft Windows, Apple macOS, Android, and Apple iOS. It could also be run on the Linux operating system using WINE.

What is Microsoft Word used for?

Microsoft Word allows you to create professional-quality documents, reports, letters, and résumés. Unlike a plain text editor, Microsoft Word has features including spell check, grammar check, text and font formatting, HTML support, image support, advanced page layout, and more.

What does the Microsoft Word editor look like?

Below is an overview of a Microsoft Word 2010 document.

Where do you find or start Microsoft Word?

If you have Microsoft Word or the entire Microsoft Office package installed on Microsoft Windows, you can find Microsoft Word in your Start menu.

Keep in mind that new computers do not include Microsoft Word. It must be purchased and installed before it can be run on your computer. If you do not want (or cannot afford) to purchase Microsoft Word, you can use a limited version for free at the Microsoft Office website.

Note

There are also free word processing programs you can try that are very similar to Microsoft Word.

If Microsoft Word is installed on your computer, but you can't find it in your Start menu, use the following steps to manually launch Microsoft Word:

1. Open My Computer.
2. Click on or select the C: drive. If Microsoft Office is installed on a drive other than the C: drive, select that drive instead.
3. Navigate to the Program Files (x86) folder, then the Microsoft Office folder.
4. In the Microsoft Office folder, if there is a root folder, open that folder. Then open the OfficeXX folder, where XX is the version of Office (e.g., Office16 for Microsoft Office 2016). If there is no root folder, look for and open a folder having "Office" in the name.
5. Look for a file named WINWORD.EXE and click or double-click that file to start the Microsoft Word program.

What are the uses of Microsoft Word?

Microsoft Word is a word processor and like other word processors it's capable of helping the user create a variety of different types of documents. We've included our full list of the top uses of a word processor on our word processor page.

How many lines are there on a page in Microsoft Word?

By default, there are 25 lines on one page in Microsoft Word.

What type of files can Microsoft Word create and use?

Early versions of Microsoft Word primarily created and used the .doc file extension, while newer versions of Word create and use the .docx file extension.

More recent versions of Microsoft Word can create and open the following types of files:

• .doc, .docm, .docx
• .dot, .dotm, .dotx
• .htm, .html
• .mht, .mhtml
• .odt
• .pdf
• .rtf
• .txt
• .wps
• .xps
• .xml

Example of a Microsoft Word .doc file

You can download an example of a Microsoft Word .doc document by clicking the Microsoft Word .doc file link.

The File Menu of MS Word 2003

The File Menu of Ms Word 2003

The file menu of Microsoft Word 2003 is one of the most commonly used among the other menus on the menu bar. To be able to work efficiently with Microsoft word, it is important you familiarize yourself with the file menu. It consists of the following sub-menus:-

New: - This option is for creating a new document. Once you initiate this command, you can create a blank document, XML document, web page, or you can work from an existing document. The new option also allows you to work with templates from Office online, on your computer, or from your website(s).

Opening a Document in Ms Word 2003

Open: - The open option is used to open a document you had saved previously. The first thing you do is to specify where your file is saved. Once you locate your file, you can double click it to open, or click on it once and click open on the dialog box.

Close: - This option is used to close the file you are currently working on. But note that it does not close your word window; this makes it easier for you to open another file using the command file > open.

Save: - This command is used for the subsequent saving of a file. Whenever you are working on a document, it is always important to save that document. Failure to save, if the power goes off, then the document will be lost. When working with a computer, all current data and programs are held in memory which is a temporally storage. After saving, the data is taken to permanent storage like a hard disk drive.

Save as Dialog Box

Save as dialog box | Source

Using the Save as Command

Save as: - We use this command to save a document for the first time. For subsequent saving, use the save command. We also use the save as command to rename an open document.

Save as a web-page: - You can be able to save your work as a web-page using this option.

File search: - You can use this tool to search for a file. While using this tool, remember to specify the search text, where to search and the types of documents to find for example MS Word or Excel. You will be able to do this by the use of a task pane that appears on the right-hand side after clicking on file>search.

Page Set up Option

Web page preview: - This option lets you preview your word document as a web page.

Page set up: - This a very important tool that enables us to set the paper size (A4, A3, A5, Letter etc), margins (top, bottom, left and right) and page orientation (portrait or landscape).

Print preview: - You should use this tool to preview your work before printing. This helps you to check your work layout and the pages you have. Whatever you see in the preview mode is what you will get as your printed copy.

Using the Page Setup Option

Page set up dialog box | Source

The Print Option

Print: - This is the option you use for printing your finished document. Before clicking on print, make sure you select the printer to use on the list of printers provided. Set the page range where this could be; you want to print all, current page, or you can specify the exact page numbers you want to print, for example, 1,3,7. Or 2-5,7,9-15. Set how many copies you want per page on the area written copies. Now, do not forget to set the printer properties. This is achieved by clicking on properties just next to the printer you have selected. You will be able to set paper options and print quality.

Exit: - You can use this option to close your word program. Remember to save any changes you have made. Otherwise, do not blame yourself when asked by the computer, “do you want to save the changes to document…,” and you click no only to lose your work. Many of my students do the same and I keep on insisted to them that one must keep on saving his or her work. I just ask them to redo the work again after trying to explain to them for the hundredth time to keep on saving their work. I have one student in the class as I type this; let me confirm if she has saved her work. Just a min… Guess what she had not saved her PowerPoint presentation.

The Print Option

Create By Rajsushant

The insert tab's name fits its function well. Anything you think you might want to add to a word document you use the insert tab to insert the extra features into your document.

We will work our way through from left to right.

On the far left the first section is Pages. The three categories you can insert for pages are; Cover Page, Blank Page, and Page Break. These three features are useful if you are creating a professional or long document.

We will not use them for our card but lets go through what each feature does. Click on the down arrow next to cover page.

Notice how you get a selection of already designed cover pages you could use for a business report or other professional looking document. This can be a huge time saver. Once you click on the design you want Microsoft Word 2007 will design your cover page and all you need to do is highlight the text and type your changes.

Moving onto the Blank Page. When you are typing a long document as you type a new page will automatically start as you are typing. The Blank Page button allows you to insert a blank page anywhere in your document manually.

Page Break button will force a page break anywhere you select. You will see this  in your document if you click the page break button. To delete a page break place your cursor behind the Page Break and press the Backspace button.

Moving right along to the tables section. Tables can get tricky. For a senior or beginner computer user tables can be great for creating their own calendars. Click on the down arrow in tables.

At the bottom of the menu you will see quick tables. Until you are very comfortable using table I would recommend using this feature. You can scroll through the pre-designed table and choose one. When you select a predesigned table Microsoft Word 2007 will automatically create your table to incorporate into your word document.

When Word 2007 creates your predesigned table another 2 tabs will appear. Notice the Table Tools tabs Design and Layout. In the beginning you will probably only use the table styles section under the Design Tab. If you would like more information please email me and I will send you more detail on how to create a more complex table.

Next we will cover the Illustrations section. Illustrations is where you can add pictures of all types and styles to your document.

The first selection in Illustrations is Insert a picture from a file. When you click on this a window will open for you to browse to a photograph or other picture you have saved on your computer. I used this to create birthday invitation for my daughter with her current picture in the background. You can have a lot of fun incorporating personal photos into your documents

Now open your Birthday card we started and click on the Clip Art Button.

After clicking on the Clip Art Button notice the clip art menu that appears in the right column of your Word document. At the top of the Clip Art menu in the Search for: text box type birthday and click go. You could also type balloons or birthday cake. When you click go it will find clip art pictures to match your key word.

Scroll through the pictures until you find one you like. When you have chosen a picture click on it and it will be inserted into your document. Then Click on the bottom right corner of the picture and dragged the picture so it enlarges. Make sure the picture does not go past the 4" marker on the top and does not go below the 5" marker on the left side ruler. Your picture should look something like this.

The card we are creating is going to be a quarter fold so we will need to rotate the picture. To do this click on the top center green dot above your picture. You will see an arrow going in a circle. Hold down the mouse and drag the picture around until it is upside down.

Now that your picture is rotated lets put a boarder around it. Under Picture Tools and the Format Tab click on Picture Boarder then Weight then More Lines.

The Format Picture Window will come up. When the window appears Change the width to 6 pt. Then click the drop down arrow next to Compound type: and select a line style you like. Then in the left column in the Format Picture Window click Line Color Click the drop down arrow under the color selections and choose a color you want to boarder the Clip Art Picture you choose. Click Close so the changes take effect SmartArt is a unique tool. SmartArt will automatically design graphically designed lists, hierarchy charts, pyramids and more. SmartArt will put the graphics into your document and you can customize it by highlighting and changing the text. The Chart button will let you choose the style chart you would like then automatically open an Excel spread sheet for you to enter your data to create your chart. In the Header and Footer section there are three buttons. By clicking the Header button you are able to select the style for the text that will appear at the top of each page of your document. The Footer is the same as the Header but will appear at the bottom of each page of the document. Page Number will give you a selection of putting your page numbers at the top of page, bottom of page, page margin, or current position along with a formatting and removal option. OK we are back to creating our greeting card. In the next section of the Insert Tab you see Text. The Text section lets you do even more formating to your text in a document. For creating greeting cards and other fancy documents using this text function is easier than using the basic text in the Home Tab. Click on the Text Box Button. A menu will drop down and you will see several variations and styles of text boxes to choose from. We are going to customize our text box for our greeting card so click on the Draw text box link at the bottom of the menu. This will change your mouse cursor to look like a + sign. Click about a 1/2 inch from the right side of your upside down picture and drag the cursor to the bottom right corner of the upside down picture. When you are finished you should have a white text box on the right side of your picture that looks like this. Once you have created your text box click on the format tab to the far right of the tab list at the top of Word 2007, Under Text Box Tools. This menu will give you a bunch of options to change the look at feel of your text box. We won't go through all of the sections. We will start with the first section Text. Click on text direction. Notice when you click this button the cursor changes to go vertical down the text box on your card. Type HAPPY BIRTHDAY. Notice how the background of the text box is covering up part of the image in the background. To fix that click on Shape Fill in the Text Section of the Format Tab. Then click No Fill. There is still an outline around the text box. To remove the black outline of the text box click Shape Outline then select No Outline. Click anywhere in the white space of your document to exit out of the Format Tab. To change the style of your text highlight it and return to the Home Tab. Moving on through the Text section. Quick parts is will insert reusable pieces of content, including fields, document properties such as title and author, or any preformatted snippets you create. Word Art can be a fun way to play with text. When you click on the WordArt button you get a selection of several styles of text. Choose one and a window will open for you to type your text. When you click OK you will get another selection of editing options. Please email me if you want further detail Word 2007 Page Layout The first section of the Page Layout tab is themes. Themes is a great feature if you are typing an elaborate document and want to use a variety of fonts and colors and then duplicating those fonts and colors on another document or throughout a long document. A document theme is a set of formatting choices that include a set of theme colors, a set of theme fonts that you can specify a heading and body text font, and a set of theme effects you can choose lines and fill effects. We are not going to use the themes section on our greeting card but I want you to understand what the feature does. Click the down arrow under themes. You will get a list of pre-designed themes you can apply to your document. Each theme will include font colors, font styles, font sizes and effects including lines, fill effects, and colors. If you already selected a theme for your document and no longer want to use it click on the Reset to Theme from Template option. If you don’t like any of the built-in themes you can click More Themes on Microsoft Office Online and there will be many more to choose from. Or you can create your own theme with the other options in the Theme section. Then click back on Themes and at the bottom click Save Current Theme then you will be prompted for a file name. Once you give your theme a name it will be available to use on other documents you create. Now I will go over how to create your custom theme with the other features in this category. Now click on the down arrow next to the square made up of 4 colors to learn how to change the theme color. When you click on the custom color theme drop down arrow you will get a list of Built-In Color themes for your document. These are colors are for a variety of things including heading, body, and accent colors. Now click on Create New Theme Colors. The Create New Theme Colors window will appear. Here you get a better idea of what each line of colors is going to do. Not only do you now understand what each color is for but you can modify the colors to your liking. Once you are finished modifying the colors by clicking the dropdown arrow next to the color you want to change and selecting a new color then type a theme color name in the Name section the click Save. Your new modified color will appear in the list of Built-In Color Themes. Next is the Font theme selector. Click the dropdown arrow next to the box with an A. This menu works just like the colors but you are changing the fonts. It has the same Built-In selections Microsoft Word 2007 has provided for you and also the Create New Theme Fonts option. Click the Create New Theme Fonts. When the Create New Theme Fonts window opens go ahead and play around with Heading font and the Body font by clicking the dropdown arrow next to the font names. It will show you a preview of your selections in the Sample section. If you want to save your selections type a name in the Name section and click save. The last button in the Themes is the Effects button. Theme effects are sets of lines and fill effects used on shapes and graphics you use in your document. Click the drop down arrow to see your list of choices. The effects don’t let you customize your own but it gives you a wide variety of choices of boarders and fill effects to choose from. That wraps up the tutorial on the Themes section of the Word 2007 Page Layout tab. Click the next arrow to move onto the Page setup section. Word 2007 Page Setup In the Word 2007 Page Setup section of the Page Layout tab we will make a change to our greeting card so hang in there with me. Click the dropdown arrow under margins. Then click Custom Margin. When you are creating a greeting card you don’t want large margins. When you fold the greeting card you want a small margin so you don’t have a lot of white space around your graphics and text. The Page Setup window opens when you click custom margins. This window give you several options to customize your page but we only want to reduce our margin. Change the top, bottom, right, and left margins to .25 Once you have done that click OK. The next button in the Page Setup section is Orientation. The Orientation button lets you choose which direction your document will print either Portrait or Landscape. Next is the Size button click the down arrow on the size button to see the menu. This menu lets you select the size of paper you will be printing your document on. Scroll through the options using the scroll bar on the right. If you would like to see more options click the More Pages Sizes and a window will open for you to choose a more custom option. The Columns button is great for news papers and news letters. This feature will break your document up into as many columns as you would like. You can make your selection either before or after typing your articles. More Columns give you not only the option of how many columns but the spacing and width of your columns can be adjusted by clicking on the more columns option. This will open the window for you to make adjustments to your columns. Click the down arrow on the Breaks button. Breaks gives you the option to format different sections of your document separately. You can insert page breaks or section breaks. If you would like one page with columns and another without this is the feature you would use by inserting a page break. Next is Line numbers. If you are editing a long document and need to make references or corrections. This is a great feature. When you make a selection you will see a line number in the left hand margin of your document. You can see in the drop down menu you have several options for the formatting of your line numbers. The last option is Hyphenation. When you select an option from the dropdown menu it will hyphenate words that are at the edge of your document. This can be very useful when typing newsletters in a column format. That wraps up the section on Page Setup. Click the next arrow to continue on to Word 2007 Page Background or select one of the other tutorials below. Word 2007 Page Background This tutorial covers the Word 2007 Page Background section of the Page Layout tab. The first button is watermark. I like using the watermark feature in this section for printing flyers or Christmas letters. The watermark feature places a very light image in the background of the entire document that you can type over. Click the down arrow on the Watermark button. The Watermark button gives you a list of default watermarks you can put in your document. To use the default features simply scroll through the options with the side scroll bar then click on the selection you would like to place in your document. The next option is to create a Custom Watermark. Click the Custom Watermark button. When the Printed Watermark window appears select the radio button next to Picture watermark. Then click select picture. Your explorer window will open for you to browse to the picture. It is also great if you want to do children’s birthday invitations with a picture of your child as the background. The Text watermark selection will allow you to customize the text, font, size and color to appear in the background. I encourage you to play with this feature it can make some really cute documents. Now let's change the entire background color of the greeting card document we are working on. Click the dropdown arrow next to Page color. You can select one of the colors provided, click more colors, or select fill effects. I have selected fill effects. If you choose to use this option the Fill Effects window will open. For my greeting card I used a Gradient fill effect. I choose to use 2 colors (white and purple) Then selected From Corner for the Shading styles. I then choose the direction I wanted to gradient to go from the Variants section. When you are finished click OK. Play with the other tabs, Texture, Pattern, and Picture to customize your card the way you want it. Remember that any choice you make will fill the entire background of your document. The last button in the Page Background section is Page Boarders. Click the Page Boarders button. The Boarders and Shading window will open. This window gives you options to place a customized boarder around your document. The left had settings let you choose the type of boarder. Scroll down the style list to see all of your options. You can play with some of the options and preview them in the right side of the window. Browse the colors the width and maybe some of the art options. The Apply to: section on the right gives you the option to just put a boarder around a certain section, a single page or the whole document. The 4 little squares in the preview window let you customize where you want the boarder lines on your document. You don’t have to have all 4 lines you can have just a line at the top or maybe in the left margin. If you don’t want a boarder around your document and have tried some of the selections click Cancel. That concludes the Word 2007 page background tutorial. Click the next button to learn about the last two sections of the Page Layout tab or select another tutorial from below. Word 2007 References The Word 2007 References tab is a feature I wish Microsoft had when I was in High School and College. These features would have been great for all those papers I had to write. I will go through each section of the References tab. You can select the section you would like to learn from the links at the top of this page or follow each one and click the next arrow at the bottom to move through them sequentially. The first section is Table of Contents. This is great for those long college reports. p>Once your report is finished, you would click on the table of contents drop down arrow and select your style. This will create your table of contents page automatically. It may even go through your document and automatically add content. This is the easiest way to add a table of contents. If you would like more options click the down arrow of the Table of contents and select Insert Table of Contents selection. This will open the Table of Contents window. The top 2 boxes will show you what your Contents page will look like when you click the OK button after making all of your selections. The check box next to Show page numbers gives you the option to show or hide page numbers. Right align page numbers places the page number at the far right hand side of the document. If you have this box checked it will let you select from a list of Tab leaders. The General section lets you select from a list of formats for the text of your Content page. Make you selection and see how it changes the text in the Print Preview box. Levels lets you select how many indentations your table of contents will have in the list. The Options button will open a new Table of Contents Options window. In this window you have the option to select from more styles and enter the number or letter you would like to appear in the content list. Scroll through all of the options with the scroll bar on the right side. When you are finished with your selections click OK to return to the Table of Contents window. Once all of your selections are made click the OK button in the Table of Contents window and you will be returned to your document with the table of contents inserted. The next button is Add Text. To use this button go through your report and highlight Text you want to add to your table of contents and click Add Text then select the outline level you want the paragraph to be in your Table of Contents Page. This will place the text you selected as the description and automatically format the table of contents with the page number. If any additions or deletions are made to your report or when you add text and it does not appear right away all you need to do is click Update Table and the page numbers in your contents page will be updated. That wraps up the Table of Contents section of the References tab click the next arrow to move onto Footnotes. Word 2007 Citations & Bibilography The Citations and Bibliography section you can automatically generate a bibliography based on the source information that you provide for the document. The Insert Citation button lets you cite a book, article, or other information source you need reference for a piece of information you used in your document. Click the Insert Citation button and you will see three options. The first option is Add New Source click on the Add New source selection. The Create Source window opens for you to enter all of your source information. Select your type of source from the drop down menu use the scroll bar to the right to see all of the options. Microsoft uses APA style by default for Citations. Make sure you check to make sure you are set to the correct style before creating your source list. Word 2007 shows only the recommended fields by default if you would like more options check the Show All Bibliography Fields box. Title your source entry in the Tag name field and click OK. The next selection in the Insert Citation button is Add New Place Holder. This can be used to quickly enter a citation entry and edit the information later. Click the Add New Place Holder selection and the Placeholder Name window opens. In this window enter the tag name for your citation and click OK. This will placeholder will be entered into your bibliography page. The last selection in the Insert Citation button is Search Libraries. This feature will only work if you are connected to the internet. Click the Search Libraries selection and you will see a side bar window come up on the right hand side of your document. In the Search for section type a key word then press the down arrow next to All Reference Books. You will see a list of all of the types of sources you can search or just leave it to search for all Reference books. Now press enter or click the green arrow. Microsoft Word 2007 will search the internet for you and give you a list of sources to look into. The next button in the Citations & Bibliography section is Manage Sources. Manage Sources lets you view all of the sources you have listed. Click the Manage Sources button and the Source Manager window opens  In the Source Manager Window the first tool is Search. If you have a long list of sources you can type a key word to help you find your source. The next tool is a menu sort option. Click the down arrow next to Sort by Author and you will be able to change the way your sources are sorted. The next section is Master List. This is a list of all of the sources you have available. The Current list is a list of your sources and placeholders. You can copy sources back and forth between the two lists by clickinig the source and clicking the copy button. You can copy multiple sources by clicking a source holding down the ctrl key on your keyboard and clicking the other sources. To delete a source select it and click the delete button. If you would like to edit a source click on the source then click the edit button. This will open the Edit Source window and you can make any necessary changes. To create a new source click the New button and the Create source window will open for you to enter all of your information. When you are finished click the Close button to return to your document. Style lets you choose from a large list of formats for your Citations. Click the down arrow next to Style to see your choices. The Bibliography button creates a list of all sources in your document. Select either Bibliography or Works Cited from the list of Built-In Bibliographies. This will place your bibliography in your document and use sources you have added with the Manage Sources button. The Insert Bibliography selection at the bottom will work the same way it just won't format the bibliography like the Built-In selections. If you format your bibliography and would like to save the style select save Selection to Bibliography Gallery and the next time you insert a bibliography you will see your style in the Built-In section. Word 2007 Captions To insert a caption on a picture or object then click the Insert Caption button. The Caption window will appear In this window enter the caption you would like to appear under your picture or object in the Caption section. This window also gives you more options to format your caption. In the label dropdown menu you can choose from Equation, Figure, or Table. The position dropdown menu gives you option of above or below the selected item. You can exclude the L label from your caption by checking the box You are also able to create your own labels for your captions. Click on the New Label button. This brings up the New Label window. Type the label you would like to add to the Label dropdown menu and click OK. You are also able to edit the style of numbers that will appear in your captions. Click the Numbering button. In the Caption Numbering window you can use the drop down arrow next to format to choose your number style. You can check the Inculde chapter number to set up numbering by chapter. In order for chapters to work you need to create a multi level list from the Home Tab and link your list items to headings in your document. Once you have made your selections click OK. This will return you to the Caption Window. Click the OK button in the Caption window and this will place a text box under the image you want the caption to be placed. The next button in the caption window we are going to cover is AutoCaption. Click the AutoCaption button in the Caption window. The AutoCaption window will open. Auto caption is used to insert a caption automatically when you insert the selected objects. Go through the list of inserts and place a check mark in the box next to what you would like a caption associated with. Then choose the type of label you would like or Click the New Label button and create your own. Then choose what position you would like the caption to be placed in. Click OK. This will return you to your document. Now every time you insert the type of object you select in the AutoCaption window into your document Word 2007 will automatically place a caption with the object. The Insert Table of Figures button will place a list of all the images you have a caption under in a table in your documents so you can reference each one with a page number. Click the Insert Table of Figures button and the Table of Figures window will come up. In this window you will see to the left a Print Preview pane. This will show you what your table of figures will look like once you have created it. Next is a web Preview pane. In this section of the window you can choose to check the Use hyperlinks instead of page numbers. What this will do is change each line into a link that when clicked on will take you directly to that figure. If you choose to use page numbers check the Show page numbers box and select how you would like the page numbers aligned, and the type of leader you would like displayed. In the General section of the Table of Figures window click the down arrow next to formats and choose how you would like the text to appear in the Table of Figures. Then select the caption you would like to use, and check or uncheck the box to include or exclude the label and number. Now click on the Options button. The Table of Figures Options window will open. If you have used styles in your captions you can use the same style for your table of Figures by selecting the style in this window. This window lets you choose how your table of figures will be displayed. Once you are finished click OK and you will be returned to the Table of Figures Window Word 2007 Captions The Captions section in Word 2007 References tab can be used for Holiday letters to put a caption with pictures or to label tables and objects you insert into your word documents. The first button is Insert Caption. To insert a caption on a picture or object then click the Insert Caption button. The Caption window will appear In this window enter the caption you would like to appear under your picture or object in the Caption section. This window also gives you more options to format your caption. In the label dropdown menu you can choose from Equation, Figure, or Table. The position dropdown menu gives you option of above or below the selected item. You can exclude the L label from your caption by checking the box. You are also able to create your own labels for your captions. Click on the New Label button. This brings up the New Label window. Type the label you would like to add to the Label dropdown menu and click OK. You are also able to edit the style of numbers that will appear in your captions. Click the Numbering button. In the Caption Numbering window you can use the drop down arrow next to format to choose your number style. You can check the Inculde chapter number to set up numbering by chapter. In order for chapters to work you need to create a multi level list from the Home Tab and link your list items to headings in your document. Once you have made your selections click OK. This will return you to the Caption Window. Click the OK button in the Caption window and this will place a text box under the image you want the caption to be placed. The next button in the caption window we are going to cover is AutoCaption. Click the AutoCaption button in the Caption window. The AutoCaption window will open. Auto caption is used to insert a caption automatically when you insert the selected objects. Go through the list of inserts and place a check mark in the box next to what you would like a caption associated with. Then choose the type of label you would like or Click the New Label button and create your own. Then choose what position you would like the caption to be placed in. Click OK. This will return you to your document. Now every time you insert the type of object you select in the AutoCaption window into your document Word 2007 will automatically place a caption with the object. The Insert Table of Figures button will place a list of all the images you have a caption under in a table in your documents so you can reference each one with a page number. Click the Insert Table of Figures button and the Table of Figures window will come up. In this window you will see to the left a Print Preview pane. This will show you what your table of figures will look like once you have created it. Next is a web Preview pane. In this section of the window you can choose to check the Use hyperlinks instead of page numbers. What this will do is change each line into a link that when clicked on will take you directly to that figure. If you choose to use page numbers check the Show page numbers box and select how you would like the page numbers aligned, and the type of leader you would like displayed. In the General section of the Table of Figures window click the down arrow next to formats and choose how you would like the text to appear in the Table of Figures. Then select the caption you would like to use, and check or uncheck the box to include or exclude the label and number. Now click on the Options button. The Table of Figures Options window will open. If you have used styles in your captions you can use the same style for your table of Figures by selecting the style in this window. This window lets you choose how your table of figures will be displayed. Once you are finished click OK and you will be returned to the Table of Figures Window. Now that you have returned to the Table of figures window click on the Modify button. This button brings up the Style window. Now click the Modify button again this will bring up the modify style window. In this window you can select and edit the font and format of your table of figures, Click the OK button when you are finished, click OK in the Style window and you will return to the Table of figures window where you can finish your modifications and click OK to exit and apply all of the changes to your document. If you add to your document after creating the Table of Figures click Update Table and the page numbers will be updated. You can refer to tables, figures, or headings by adding a cross-reference. If you use the Cross-reference button all cross-references will be automatically updated when pages numbers change. By default all cross-references are a hyperlink in the document. That concludes the tutorial on the Captions section of the References tab in Word 2007 Click the next arrow and we will move onto the Index section. Word 2007 Mailings The Word 2007 mailings section is one of my favorites. I use this all of the time to send holiday cards to my friends and family. In the Mailings tab you can create your list of contacts and print envelopes or letters automatically addressed to a whole list of people. What a time saver. When the envelopes and labels window opens notice you have a place to enter your delivery address and Return address. To create a single envelope type the address you would like for the recipient and your return address and click the Print button. Make sure you have your envelope loaded in your printer before you click print. This will default to a #10 envelope and send the envelope to your printer without giving you any other options. Open the envelopes and labels window again if it closed after printing your envelope. If you check the Omit check box this will omit the return address from printing on your envelopes. Click the Options button. The Envelope Options window will open. In this window you can choose your envelope size by clicking the drop down arrow under Envelope size and choosing from the list of selections. In the Delivery Address section you can change the font of the delivery address by clicking on the button and making your changes to the font style and size in the window. The Return Address section works the same way. In the Preview section you will see a picture of the envelope you selected with the changes you made. Now click on the Printing Options Tab. In the printing options you can choose how your envelope will be loaded into your printer and if you have more than one tray to load paper what tray your envelopes will be in. Click OK if you made any changes otherwise click Cancel to return to the Envelopes and Labels window. Once you have returned to the Envelopes and Labels window you can either select Print if you are only going to print one envelope and you have entered your information in the text boxes or you can click add to document. The Add to Document button will put the envelope in your current Word document. If you choose to add the envelope to the document it will keep all of the formats and allow you to change the envelope style with the tools you already know how to use in the Home tab. You can change text color, add graphics, etc. This is what you will need to do to use the mail merge. The next button in the Create section is Labels. By clicking on the Labels button it will open the same Envelopes and Labels windows that opened when you clicked on the Envelopes button. The only difference will be that the Labels tab will automatically be selected. To create your label you can either create labels that are all the same by entering your information in the Address text box or you can create a new document with the new document button and make each label different. In the Print section you can select Full page of the same label if you have entered information in the Address section or print a single label with the information. If you choose to print a single label look at your page if labels and enter the row and column of the next available label. In the label section is where you can choose the type of label you are printing on. Click on the Label section. The Label Options Window will open. This is where you can select the vendor you purchased the label from, Avery is the most common, then select the product number that you will be able to find on the outside of the package you labels came in. The Label information section will confirm that you have made the right selection by giving you the dimensions of your labels. Once you have made your selections click the OK button to return to the Envelopes and Labels window. Now that you have selected your label size either click print to print the label or click New Document to open a Word 2007 page with the label size selected. That concludes the create section of the Mailings tab. Click the next button to continue to start mail merge. Word 2007 Start Mail Merge Now we will move on to my favorite section Word 2007 Start Mail Merge. In this section you will learn how to create envelopes, letters, or labels so you can create one list of contacts and print all of the envelopes for your contact list with a few simple steps. Click the Start Mail Merge button then select Step by Step Mail Merge Wizard. You will see a window pane appear on the right side of your document. This is a 6 step process.  Click Here! Find Affiliate Here! First select what type of document you will be creating the mail merge in. I am going to select envelopes for this tutorial. You can select what ever option will best serve your needs. Once you have made a selection click Next: Starting document. In the next screen select Change document layout and click Next: Select recipients. If you are making envelopes the envelopes option window will open. Select the size of envelope you are printing on and click OK. This will return you to the Mail Merge wizard with the page format changed to the size of the envelope. Select recipients gives you three options: Use an existing list which will let you select an excel spreadsheet or access database that you have already created to print your mail merge. Select from Outlook Contacts which will let you open all contacts you have stored in Microsoft Outlook Contact List and select only the recipients you want to enter into your mail merge. Type a new list will open a New Address List window for you to enter your contacts. Once you are finished entering your contact list it will give you the option to save the list. The file defaults to My Data Source file in My Documents. By saving the list you are able to use the same list for all of you mail merge projects over and over again. The list can be modified and you don’t have to use everyone in the list every time, you can pick and choose. Once you have finished with your contact list click Next: Arrange your envelope. Now place your cursor where you would like your address block to go. Then click Address Block In the Insert Address Block window some of the fields in your recipient list may not all be matched up. If you don’t see all the recipients information in the Preview box click the Match fields button. The Match Fields window will open. In the fields that say (not matched) click the drop down arrow as shown in the print screen and select the according field for that aspect of the address block. If you are going to use this same list over again check the Remember this matching for this set of data sources on this computer. Then select OK to return to the Insert Address Block Window. Click OK again to continue with the Mail Merge wizard. Click Next: Preview your envelope This section of mail merge will let you click through each recipient you have selected to see how their information will appear on your envelope. You can also use the exclude this recipient button to filter your contacts as you click through. Click Next: Complete the merge In the final step click the Print link and you will get the Merge to Printer window where you can select to print all your envelopes at one time, just print the Current envelope or select a range to print. Once you have made your selection make sure your printer is ready and click OK. The next buttons in the Start Mail Merge section will do the same thing we already covered in the Wizard. I would recommend using the mail merge wizard until you are completely comfortable with the mail merge process. Even with my computer background I still use the wizard. Word 2007 Write & Insert Fields If you are typing a lengthy document with several merge fields you may want to highlight them so you know where they are. To do this click the Highlight Merge Fields button in the Write and Insert Fields section. To create an address block manually click the Address Block button and the same Address Block window will appear for you to match your recipients and make you selections. The Greeting Line button opens the Insert Greeting Line window for you to do form letters and address each letter to an individual with a simple mail merge. Select the Greeting line format with the drop down arrows. Then select how you would like the greeting line to appear if you do not have a contact name. Use the arrows to scroll through your contact list recipients. If you have any problems click the Match Fields button. Then click OK to finish the Greeting line for your form letter. The Insert Merge Field lets you input fields individually. Click the drop down arrow for a list of your options. The Rules button is a more advanced feature. It allows a user to set rules to control how Microsoft Office Word merges information. If you would like more information on this button please contact me and I will email you a tutorial. Match fields button will open the same Match Fields window you used when we went through the wizard.                                                                                     Create By Rajsushant Word 2007 Review Tab The first section is Proofing. Once you have completed a document this is where you want to be. Some people proof read a document as they go, but this section is always a good double check. I am sure you have noticed if you have typed a document of any length that if you misspell a word a red squiggly line appears underneath. If you did not fix the error click the Spelling and Grammar button. This button will open the Spelling and Grammar window. In the Spelling and Grammar window if any errors were found, either grammar or spelling the will appear in the upper box with suggestions of the fix below. If you do not want to fix the error click Ignore. If you want to correct the error select one of the suggestions from the suggestions box and click the Change button. If there are no selections available or if you don’t want to use any of the suggestions but still want to make a change, change the error in the upper box and click the change button. When you are finished making any changes a Window will appear that says Spelling and Grammar complete. This box will also appear if no errors were found. The next button is Research. The Research button opens a pane that you can search through references materials such as dictionaries and encyclopedias. Click the Research button to play with the options a little. Type in a word under Search for: Then you are able to choose what types of reference materials you want to search through. It is a great tool for school papers. The Thesaurus is another great way to spice up a school paper. You can either highlight a word then click the thesaurus button or click the button and type your word in the search for text box. Then Microsoft Word 2007 will give you choices of other words for the word you selected. The translate button will Translate selected text into another language. After selecting your text and clicking the translate button you will get a pane similar to the other buttons in this section so you can choose the language. The last button is the word count. That button is the button in the far right bottom corner of the Proofing section. If you click this button you will get a summary of the word count of your document. If you check the box at the bottom it will include textboxes, footnotes and endnotes. When you are finished click the close button to return to your Word 2007 document. That concludes the Proofing section of the review tab in Word 2007 click next to continue to the comments section or choose a different tutorial from the links below Word 2007 Comments This section in the Review Tab of Word 2007 is Comments. The Word 2007 comments section lets someone add a comment to your document. The comments work like sticky notes. Click the New Comment button you will see a line that goes from the section of the document your cursor is to the edge of the page. You can also highlight sections of text for your reference comment. Once you have inserted your comment click in the comment box and type your note. The Delete button gives you 3 choices. You can delete the selected comment, delete all comments shown, or delete all comments in the document Word 2007 View The first section in the View tab is Document Views. When you click on the Print Layout button in the Document Views section this will change the view of the document you are working on to look just like the document will print. The next button, Full Screen Reading, changes the view of the document to a larger view that takes up most of the screen and removes the buttons at the top to maximize the view for easy reading and editing. If you choose this view click the close button at the top right corner to return to the normal view. Word 2007 Show Hide This section in the View tab is Word 2007 Show/Hide. This section uses check boxes to select these view options. You are able to select multiple choices in this section. The first option is Ruler. If this box is checked you will notice a ruler at the top and along the left edge of your document. This can be helpful to let you know how far down or across the page you are. It can also help with centering and aligning objects on the page. Message Bar will open the message bar if someone has created tasks for you to complete by using the Review tab. This option will be grayed out if there are no tasks on the document Word 2007 Zoom This section is Word 2007 Zoom. The Zoom button will open the Zoom window. The zoom window gives you the options to zoom in or out on the document. Play with the options so you can see what each option does. You can always get it back to 100% by clicking on the next button 100%. The One Page button will let you see the entire page all at once. Two pages button will let you see 2 pages next to each other Word 2007 Window This section is word 2007 Window is used when you are working on more than 1 word document and need to see multiple documents at one time. The New Window button let you open a new Word 2007 window with the document you are currently working on in a different view. The Arrange All button will tile all of the Word 2007 documents you have open and put them side by side. The Split button will split the current document into 2 sections so you can view different parts of the document at the same time. The View Side by Side button will be grayed out unless you have more than one Word 2007 document open. If you have multiple documents open the click the button and it will place 2 documents side by side like in a book. This will push all of your buttons together so you may need to do some looking to find what you need. Once you have chosen to put your documents side by side you are able to turn on and off the Synchronous Scrolling. This will let you scroll both document at the same time to compare pages                                                                               Create By Rajsushant